External Application

Where: Ponte Vedra, FL

Who: PGA TOUR

Field: Live Broadcast / Sports / TV News / Technical Operations

Type: Full Time

Details

The Best Players Need the Best People.

Responsibilities include the booking and scheduling of vendors, independent contractors and technical facilities for a variety of projects with a focus on assigned live remote productions. Determine requirements for each job and facilitate as needed, oversee from beginning to end with all parties, managing all operational aspects of each project to guarantee they are managed appropriately. Work directly with the Accounting Department on projected budgets and to reconcile project expenses to ensure client billing is timely and accurate.

RESPONSIBILITIES/DUTIES

Responsible for identifying, contacting and booking facilities, independent contractors and equipment for each assigned project or live remote production
Negotiate and work directly with hotel sales teams on contracts and see through that room blocks are accurate, create rooming lists in a timely fashion and that the billing is correct per each individual contract
Book airfare and auto rentals for, both, in studio and on-site contractors and also reconcile expenses to the show through Concur
Generate production budgets and adhere to the budget parameters during all phases of the project
Responsible for negotiating and executing Independent Contractor Agreements for crews, project-specific vendor agreements through a FileMaker Pro software and DocuSign, purchase orders and certificates of insurance necessary for remote and commercial productions
Advance setup and on-site management for remote productions including logistics for equipment and office trailer/furniture delivery and setup
Coordinate with PGA TOUR Broadcasting and Tournament Business Affairs, Tournament Directors/Operations personnel and network partners to ensure on-site integration is to plan
Negotiate with major equipment and service vendors; broadcast network/partners included
Arrange for media credentials, parking passes, golf carts, office trailers, equipment, phone lines, etc
Generate and distribute production books and communicate pertinent shoot information to independent contractors, vendors and staff
Work with assigned Tech Manager(s) leading up to and throughout the entire production to ensure all needs are met for both PGA TOUR Entertainment and all International partners
Review and approve invoices for contractors, vendors and equipment once the job has been completed
Reconcile actual expenses and update budget spreadsheets for Accounting Department
Work with various persons to ensure the projects best results
Develop and encourage staff to pursue new tasks and challenges related to overall departmental goals and objectives
Contribute to departmental operations, including staffing, budget management/ cost containment, and internal communication

Experience


QUALIFICATIONS

Bachelor's Degree or related experience
Five years in the production industry with experience in remote operations
Three years of experience in remote television logistics planning, television compounds and execution
Experience in project budgeting, crewing, logistics and scheduling for studio and remote operations
Sports background preferred. Experience with operational requirements and logistics related to golf
Must have experience with various camera, audio, grip and lighting equipment for live remote, commercial and ENG shoots
Proficient in Microsoft Word, Microsoft SharePoint and Microsoft Excel or equivalent Windows based software. Knowledge of SAP Concur software as well
Available nights and weekends; extensive travel required throughout the year to manage and oversee all productions, independent contractors and vendor operations at assigned events
CPR/AED and Lithium-Ion Small Batteries (shipping) certified. PGA TOUR, Inc. will provide certifications if needed or if a current certification is expired

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